Company Registration Consultant in Mumbai - Pvt Ltd, LLP, OPC

Choose the Right Business Structure

The legal structure you choose at incorporation impacts your tax liability, fundraising ability, compliance burden, and personal liability for years to come. KC Shah & Associates guides you through the decision-making process and handles the entire ROC registration seamlessly.

Types of Registration We Handle

Our Incorporation Process

Post-Incorporation Setup

• GST Registration
• Corporate Bank Account Opening
• Startup India (DPIIT) Recognition
• Professional Tax Registration
• Shops & Establishment License

FDI & Foreign Company Setup

Setting up an Indian subsidiary for a foreign parent, or incorporating with a co-founder abroad? We handle the apostilled document pack, DSC and DIN for the foreign director, specialized MoA/AoA drafting, the inward remittance of subscription capital, FC-GPR filings under FEMA, and ongoing compliance for foreign-owned entities. The full process, timeline and fee table are on our Private Limited incorporation with a foreign director or shareholder page.

Choosing Between Pvt Ltd, LLP and OPC

Most incorporation enquiries reach us with the structure already decided, usually on the advice of someone who registered a different kind of business several years ago. It deserves twenty minutes of thought, because changing structure afterwards means a fresh registration, a fresh PAN and TAN, and reassigning every contract, licence and bank mandate signed in between.

The honest summary: an LLP is materially cheaper to run because the audit requirement only bites above the thresholds above, but it closes the door on priced equity rounds. A Private Limited costs more in compliance from day one and keeps that door open. If external funding is a genuine possibility within three years, incorporate as a Private Limited now rather than converting later.

What the SPICe+ Filing Actually Covers

Incorporation runs through a single integrated MCA form rather than the series of separate applications it once required. SPICe+ Part A reserves the name; Part B carries the incorporation itself, and pulls in the electronic memorandum and articles alongside the AGILE-PRO-S linked form.

Filed correctly, one submission produces the Certificate of Incorporation, the company PAN and TAN, GSTIN where applied for, EPFO and ESIC registration numbers, professional tax registration for Maharashtra, and a bank account opening request. The value of doing it properly is that these arrive together and consistent with one another — the commonest remedial job we take on is a company whose GST registration carries a different address from its ROC records.

Documents You Will Need

• For every director and shareholder. PAN, Aadhaar, a passport-size photograph, and one recent utility bill or bank statement as address proof. Foreign nationals need a passport that is notarised and apostilled.
• For the registered office. Proof of address no older than two months, the rent or leave-and-licence agreement, and a no-objection letter from the owner.
• For the company itself. Two to three proposed names in order of preference, the intended business activity for the object clause, and the proposed authorised and paid-up capital.

Names are where timelines slip. The Registrar rejects names resembling an existing company or a registered trade mark, and each rejection costs a fresh application and several days. We run a name availability and trade mark check before filing rather than after.

Registered Office Requirements in Mumbai

Companies incorporated in Mumbai and the surrounding districts fall under the jurisdiction of the Registrar of Companies, Mumbai. The registered office must be capable of receiving communication — a genuine address with the owner's consent on record, not simply a correspondence arrangement.

A coworking desk or a director's residence both qualify, provided the licence agreement and no-objection letter are in place. Where the address is not declared in the incorporation form itself, INC-22 must be filed within thirty days. This matters more than founders expect: the registered office determines your ROC jurisdiction, your professional tax registration, and the state whose stamp duty applies to your incorporation documents.

The First 180 Days After Incorporation

The certificate is the beginning of your obligations, not the end of them. Several deadlines run from the date of incorporation itself, and missing them carries penalties well out of proportion to the effort of compliance.

• Within 30 days. Hold the first board meeting and appoint the first statutory auditor by board resolution. The appointment is intimated to the ROC in Form ADT-1. This applies even to a company with no transactions at all.
• Within 60 days. Issue share certificates to the subscribers, properly stamped under the applicable state stamp law.
• Within 180 days. File INC-20A, the declaration of commencement of business, after the subscription money has actually been deposited into the company's bank account. This is the deadline founders miss most often. The penalty is ₹50,000 on the company and ₹1,000 per day on each officer in default, and the Registrar may additionally begin proceedings to strike the company off the register.
• Annually thereafter. DIR-3 KYC for every director holding a DIN, due by 30 September each year, alongside the AOC-4 and MGT-7 filings and the statutory audit.

Statutory registers, minute books and the register of members need to exist from incorporation as well. They are rarely asked for until a due diligence, at which point reconstructing three years of them retrospectively is both expensive and obvious. Our startup compliance checklist sets out the full first-year calendar.

What Incorporation Costs

Total cost has three components. Government fees comprise the MCA filing fee, which scales with authorised capital, plus stamp duty on the memorandum and articles, which is set by the state of the registered office and differs materially between Maharashtra and other states. Digital signature certificates are charged per director. Professional fees cover the drafting, filing and follow-through.

We quote a fixed fee against a defined scope so the figure is known before work begins, and we set out government charges separately rather than bundling everything into a single headline number. Where an incorporation is combined with ongoing outsourced accounting or a first-year compliance retainer, the setup work is folded into that engagement.

Where Incorporations Go Wrong

• An object clause drafted too narrowly. Businesses pivot. A main object written tightly around the original idea means an amendment and a shareholders' resolution later.
• Authorised capital set carelessly. Too low and you will pay to increase it before your first round; needlessly high and you pay stamp duty and filing fees on capital you never issue.
• No founders' agreement. The articles govern the company; they do not settle vesting, roles, or what happens when a co-founder leaves. That absence surfaces at the worst possible moment.
• Subscription money never actually paid in. INC-20A cannot honestly be filed until it has been. A surprising number of companies discover this on day 179.
• Overlooking the resident director requirement. At least one director must have stayed in India for the period the Act requires. Wholly non-resident boards fail this test.

Working With a Company Registration Consultant in Mumbai

KC Shah & Associates works from Andheri East (91 Springboard, Marol MIDC) and Fort (Jeevan Sahakar, Horniman Circle), and registers companies for founders across Mumbai — Andheri, BKC, Lower Parel, Fort and the western suburbs — as well as remotely across India.

Being a Chartered Accountant firm rather than a filing portal changes what you get. The structure recommendation is made by someone who will also handle the tax consequences of it, the auditor appointment is a professional judgement rather than a form field, and the person who incorporated the company is still there when the first assessment notice arrives. Founders raising capital soon after incorporation can also read our guidance on DPIIT Startup India recognition and on valuation for funding rounds.

Newly incorporated? Read about accounting and valuation for Mumbai startups.

Frequently Asked Questions