5 lessons2h 2m of videoIndia editionFreeAudited 5 September 2026
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Sales and purchases are the transactions the software was designed around. This module is everything else: the reimbursement claim, the depreciation run, the stock write-off after a physical count, the year-end provision entry. These are the entries that separate a bookkeeping file from a set of books an auditor can sign.
Two short clips cover the mechanics of expenses and journals. The three long sessions, on fixed assets, inventory and year-end, are where the accounting judgement lives, and the notes on each flag the decisions the video does not make for you.
The 5 lessons
Every video is an official Zoho Books upload, embedded from YouTube and verified live on 5 September 2026. Lessons marked KCS NOTE are written by us. Progress is tracked in the Academy player; use the link under each lesson to open it there.
4.1 Recording Expenses QUICK CLIPNEW2:15 · 6 yrs ago
Recording an expense in Zoho Books — expense accounts, GST treatment, attaching receipts, marking expenses billable to a customer, and recurring expenses. This is an older global walkthrough; the India edition adds ITC eligibility and reverse-charge flags on the same screen.
Posting a manual journal. Use journals for provisions, accruals, prepaid amortisation, depreciation, reclassifications and audit adjustments — never to force a bank balance to agree. Journals bypass the sub-ledgers, so anything touching a customer or vendor should be a proper transaction instead.
4.3 Fixed Assets & Depreciation NEW33:42 · 1 yr ago
Fixed asset management in Zoho Books — asset creation, capitalisation, depreciation schedules and disposal. Indian companies should reconcile this against the Companies Act Schedule II useful lives, and keep in mind that Income Tax block-of-assets depreciation is computed separately and will differ.
4.4 Stock Management & Inventory Adjustments NEW41:54 · 1 yr ago
Inventory in depth: stock tracking, valuation method, and inventory adjustments for shrinkage, damage, write-offs and physical stock-count differences. Every adjustment needs a reason and an account — auditors will ask.
4.5 Year-End Closing & Adjustments NEW43:03 · 1 yr ago
Official India webinar on financial year-end in Zoho Books: closing entries, provisions, locking books with a closing date, carrying balances forward and the reports to run before you sign off.
Can I claim ITC on expenses recorded in Zoho Books?
Only where the expense is eligible under section 16 of the CGST Act and the vendor invoice appears in your GSTR-2B. Zoho Books lets you mark an expense as ITC-eligible or blocked; lesson 4.1 shows the field, and our ITC guide linked from the lesson sets out which expenses are blocked under section 17(5).
Does Zoho Books calculate depreciation under the Companies Act and the Income-tax Act?
The fixed asset module calculates book depreciation on the method and useful life you configure per asset class, which serves Companies Act Schedule II. Income-tax depreciation on the block-of-assets basis is a separate computation that most firms keep in the tax working papers. Lesson 4.3 covers what the module does and does not do.
What should be locked at year-end?
The transaction period up to 31 March, after the audit adjustments are posted and before the return is filed. Lesson 4.5 covers the locking sequence, and lesson 2.2 covers the accountant tools used to make the last adjustments before the lock.
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We implement Zoho Books for SMEs and run the books on it afterwards. If your team is working through this module because something is not reconciling, that is usually a configuration problem we can fix in a day. See Zoho Books implementation or outsourced accounting.
